Event Rates and Fees

Acceptable use of town facilities and public spaces

Be a good neighbour!

Permit holders - sports organizations, teams, players and residents - who are using the Town of Shelburne's sports fields are required to conduct themselves in a respectful and responsible way. 

Inappropriate behaviour

Staff conduct regular checks of sports fields and parks to ensure proper use. The majority of sports field users act in a respectful way, however, there are occasions when inappropriate behaviour is reported such as:

• aggressive or bullying behaviour
• foul language
• public urination
• littering
• smoking
• drinking alcohol on public property, or
• leaving field lights on after play is finished.

Report an incident

There is now a formal procedure to investigate and manage inappropriate behaviour by users of our sports fields. If you witness or experience any conduct violations, please report the incident through our online Town's R Zone policy.

Criminal behaviours such as illegal substance use, fighting or assault, theft, possession or use of weapons, or harassment (non-emergencies) should be reported to Ontario Provincial Police 1-888-310-1122(non-emergency calls).

Consequences and enforcement

Incidents of inappropriate behaviour by permit holders or team members will be investigated. If the details are confirmed, disciplinary action will be taken. Action can include a verbal and/or written warning, fine, permit suspension or loss of permit, depending on the severity of the incident and any prior violations.

Liquor licence

If you are serving alcohol at an event hosted on Town property, you will need council approval. If you are selling alcohol, you will need to apply for a liquor license in addition to Town Council approval.

Liability insurance

Liability Insurance is mandatory for all facility rentals. 

Set up and take down

You are responsible for your own set up and take down when using Town facilities.

Service disruptions and field closures

Permit holders are advised to assess the field conditions prior to using the space.

If saturation is high (visible puddling, soft play surfaces), avoid using the space and report field saturation that interrupts usage to rentals@shelburne.ca. Damage caused to the play areas can have significant impact on the usability of the entire field for the remainder of the season.

Thank you for your cooperation and understanding as we protect the standards of the fields.

Afterhours support

All concerns should be directed to the Operations on call 24/7 emergency number which is (519) 939-1342. Should Public Works be called out to assist on the day there is a mandatory $85 call out fee payable by your organization.

Seasonal Field Closures

All grass fields are closed between October 1 and April 30. This allows the fields to rest, especially during the wettest time of the year when the most damage can occur. During this time, parks staff to provide routine maintenance, undertake necessary repairs, improvements, and renovations on an annual rotating basis.

Sport field season dates, weather permitting

Diamonds: Mid May through September 30

Soccer field: Mid May through September 30

Cricket field: Mid May through September 30

Picnics and social gatherings

Picnics and social gathering permits

We typically issue permits for picnic areas at Natasha Paterson Pavilion and Fiddle Park

These public parks are available for our entire community to enjoy. We cannot guarantee that theses space will not be accessed by other residents during your visit.

Individual and small group fitness permits

Organizations looking to provide individual or small group (set out by capacity limits set out by the Province) outdoor fitness or training (e.g. boot camps) can apply for a permit online starting.

Sports field 

What do I need to know about requesting a sport field permit?

A timetable for requests and permit confirmation deadlines is set annually. Current clients in good standing will be contacted and requested to submit their requirements to rentals@shelburne.ca before each season deadline.

• All fields are closed between October 1 and April 30, allowing turf to rest and preventing damage when it is most vulnerable.
• Parks staff also provide routine maintenance, undertake necessary repairs, improvements, and renovations during this time.
• Outdoor facility permits are required for any organized activity including picnics, practices, games, special events, tournaments and camps, and are only permitted in designated areas.
• Parking is restricted to designated areas only.
• Washrooms will be cleaned and stocked on a daily basis during the regular season.

Permit holders are advised to assess the field conditions before using the space.

If saturation is high (visible puddling, soft play surfaces), avoid using the space and report field saturation that interrupts usage to rentals@shelburne.ca. Damage caused to the play areas can have significant impact on the usability of the entire field for the remainder of the season.

Thank you for your cooperation and understanding as we protect the standards of the fields.

Sport field season dates, weather permitting

Diamonds: Mid May through September 30

Soccer field: Mid May through September 30

Cricket field: Mid May through September 30

Field Maintenance

Grass Cutting

Grass cutting on all irrigated Class A fields will be maintained at a 2" height. Grass cutting on Class B fields will be maintained at a 2.5" height. As town grass-cutting equipment may damage saturated fields, rainfall may delay the standard grass cutting schedules.

Field Lining

All field lining is the responsibility of the group.

Grooming

All grooming will be completed based on scheduled use.