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Event Rates and Fees

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Looking to plan your next special event?

The Town offers a variety of facilities and rental opportunities. Consider Grace Tipling Hall, one of our many outdoor sports fields, parks, recreation complex or one our pavilions.

Park rentals

Book a park now

You can rent pavilions and parks to host your next large outdoor gathering:

Fiddle Park

Fiddle Park is a great outdoor venue for festivals, fairs, community events and family reunions. Located at 105 Second Line, the park is home to a variety of events, including the Heritage Music Festival (Bands and Beers), Pickin in the Park each year. You can book Fiddle Park

Rental fees

The following fees apply:

  • $103.00 plus HST for the Fiddle Park pavilion (semi-rental)
  • $205.00 plus HST for the Fiddle Park pavilion including washrooms and kitchen

Jack Downing Park

You can rent Jack Downing Park for $60.00 plus HST.

Natasha Paterson Memorial Park Pavilion

You can rent the pavilion at Natasha Paterson Memorial Park for $80.00 plus HST.

Mobile stage rental

You can rent our mobile stage for your next event! In order to book the stage you need to:

  • Submit a stage rental application
  • Pay the application fee of $513.00 and damage deposit of $250.00
  • Obtain insurance

The stage is rented on a first come, first served basis. Our staff will set up and take down the stage. Please review our stage rental contract for a full rental details and our rental terms and conditions.

Field rentals

Book a field now

Whether you are hosting a baseball or soccer tournament, competitive match or recreational game with friends, you can rent a baseball diamond or soccer field through the Town of Shelburne. 

Sports Fields and Outdoor Facilities Allocation Policy

The Town of Shelburne encourages and promotes participation in sports to the overall benefit of the community. This Sports Fields and Outdoor Facilities Allocation Policy outlines the criteria by which decisions regarding the allocation of available facility space and amenities will be made to address the current sport facilities, new user groups, and allocate minimum requirements of facility rental time at all municipally owned, leased, or controlled facilities.

We have three parks in Shelburne that contain sports fields:

  • Greenwood Park
  • KTH Park
  • Hyland Park

You can rent baseball diamonds and soccer fields at our parks. Greenwood and Hyland parks have children's play areas and all three have washroom facilities available for public use. The following is a list of baseball diamonds in Shelburne:

  • Lisa McKechnie Memorial Baseball Field (lights)
  • Diamond B
  • Diamond C
  • Diamond D (T-ball)
  • Diamond E
  • KTH

Baseball diamonds

Single game rentals:

  • It costs $16.55 plus HST to rent a baseball diamond without lights
  • It costs $47.15 plus HST to rent Hyland baseball diamond with lights

Tournament rentals:

  • It costs $57.50 plus HST to rent a baseball diamond for the day without lights
  • It costs $63.55 plus HST to rent Hyland baseball diamond for the day with lights

Soccer fields

The following rental fees apply to soccer field rentals:

Soccer fields
LocationEvent typeCost for adultsCost for minors

KTH

Single game

$20.15 plus HST

$18.35 plus HST

Brigands

Single game

$20.15 plus HST

 

$18.35 plus HST

Thunder

Single game

$37.10 plus HST

$23.65 plus HST

Thunder (with lights)

Single game

$59.10 plus HST

$37.10 plus HST

Greenwood (mini)

Single game

N/A

$9.50 plus HST

Thunder (with lights)

Tournament

$142.85 plus HST

$118.15 plus HST

Brigands

Tournament

$76.85 plus HST

$59.10 plus HST

Greenwood (mini)

Tournament

N/A

$33.90 plus HST

There is an out of town user fee of $12.00 for non residents per person/league. Should Public Works be called out to assist on the day there is a mandatory $85.00 call out fee payable by your organization.

General booking information

Organized gatherings on municipal property require a permit and are only allowed in designated areas. Parking is also restricted to designated areas only. All permits for town-owned or operated facilities require liability insurance.

Permits are confirmed when signed by an authorized representative. Confirmed permits require full payment.

Whether booking a space for your next event or enjoying a park space casually, please only bring reusable or biodegradable containers (over plastic). If using plastic, please dispose of your items in the appropriate bins provided.  

Casual bookings and last-minute requests

Short-term or single-date bookings are available after the permit confirmation deadline for each season on a first-come, first-served basis. Currently, last-minute bookings are available to book online up to 48 hours in advance.

Rates and fees

2022 Rates and User Fees (PDF) effective February 2022.

Questions? Please call Facility Bookings at 519-925-2600 or email rentals@shelburne.ca. 

Booking guidelines

When using our facilities, you must follow the Town's R Zone policy that promotes respectful behaviour. A few additional guidelines to consider include:

Acceptable use of town facilities and public spaces

Be a good neighbour!

Permit holders - sports organizations, teams, players and residents - who are using the Town of Shelburne's sports fields are required to conduct themselves in a respectful and responsible way. 

Inappropriate behaviour

Staff conduct regular checks of sports fields and parks to ensure proper use. The majority of sports field users act in a respectful way, however, there are occasions when inappropriate behaviour is reported such as:

  • aggressive or bullying behaviour
  • foul language
  • public urination
  • littering
  • smoking
  • drinking alcohol on public property, or
  • leaving field lights on after play is finished.

Report an incident

There is now a formal procedure to investigate and manage inappropriate behaviour by users of our sports fields. If you witness or experience any conduct violations, please report the incident through our online Town's R Zone policy.

Criminal behaviours such as illegal substance use, fighting or assault, theft, possession or use of weapons, or harassment (non-emergencies) should be reported to Ontario Provincial Police 519-925-3838 (non-emergency calls).

Consequences and enforcement

Incidents of inappropriate behaviour by permit holders or team members will be investigated. If the details are confirmed, disciplinary action will be taken. Action can include a verbal and/or written warning, fine, permit suspension or loss of permit, depending on the severity of the incident and any prior violations.

Liquor licence

If you are serving alcohol at an event hosted on Town property, you will need council approval. If you are selling alcohol, you will need to apply for a liquor license in addition to Town Council approval.

Liability insurance

Liability Insurance is mandatory for all facility rentals. 

Set up and take down

You are responsible for your own set up and take down when using Town facilities.

Service disruptions and field closures

Permit holders are advised to assess the field conditions prior to using the space.

If saturation is high (visible puddling, soft play surfaces), avoid using the space and report field saturation that interrupts usage to rentals@shelburne.ca. Damage caused to the play areas can have significant impact on the usability of the entire field for the remainder of the season.

Thank you for your cooperation and understanding as we protect the standards of the fields.

Afterhours support

All concerns should be directed to Public Works. Should Public Works be called out to assist on the day there is a mandatory $85 call out fee payable by your organization.

Seasonal Field Closures

All grass fields are closed between October 1 and April 30. This allows the fields to rest, especially during the wettest time of the year when the most damage can occur. During this time, parks staff to provide routine maintenance, undertake necessary repairs, improvements, and renovations on an annual rotating basis.

Sport field season dates, weather permitting

Diamonds: Mid May through September 30

Soccer field: Mid May through September 30

Cricket field: Mid May through September 30

Picnics and social gatherings

Picnics and social gathering permits

We typically issue permits for picnic areas at Natasha Paterson Pavilion and Fiddle Park

These public parks are available for our entire community to enjoy. We cannot guarantee that theses space will not be accessed by other residents during your visit.

Individual and small group fitness permits

Organizations looking to provide individual or small group (set out by capacity limits set out by the Province) outdoor fitness or training (e.g. boot camps) can apply for a permit online starting.

 

Sports field 

What do I need to know about requesting a sport field permit?

A timetable for requests and permit confirmation deadlines is set annually. Current clients in good standing will be contacted and requested to submit their requirements to rentals@shelburne.ca before each season deadline.

  • All fields are closed between October 1 and April 30, allowing turf to rest and preventing damage when it is most vulnerable.
  • Parks staff also provide routine maintenance, undertake necessary repairs, improvements, and renovations during this time.
  • Outdoor facility permits are required for any organized activity including picnics, practices, games, special events, tournaments and camps, and are only permitted in designated areas.
  • Parking is restricted to designated areas only.
  • Washrooms will be cleaned and stocked on a daily basis during the regular season.

Permit holders are advised to assess the field conditions before using the space.

If saturation is high (visible puddling, soft play surfaces), avoid using the space and report field saturation that interrupts usage to rentals@shelburne.ca. Damage caused to the play areas can have significant impact on the usability of the entire field for the remainder of the season.

Thank you for your cooperation and understanding as we protect the standards of the fields.

Sport field season dates, weather permitting

Diamonds: Mid May through September 30

Soccer field: Mid May through September 30

Cricket field: Mid May through September 30

Field Maintenance

Grass Cutting

Grass cutting on all irrigated Class A fields will be maintained at a 2" height. Grass cutting on Class B fields will be maintained at a 2.5" height. As town grass-cutting equipment may damage saturated fields, rainfall may delay the standard grass cutting schedules.

Field Lining

All field lining is the responsibility of the group.

Grooming

All grooming will be completed based on scheduled use.

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Administrative Office
203 Main Street East
Shelburne, ON L9V 3K7

Phone: 519-925-2600

Fax: 519 -925-6134

Hours of Operation
Monday to Friday, 8:30 a.m. to 4:30 p.m.

© 2019 Shelburne

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