The term “special event” is used to describe a broad range of activities planned to mark special occasions or to achieve specific social, cultural, or economic objectives. The term “special event” is applied to civic, provincial, or national celebrations, cultural performances or gatherings, sports contests, and a wide range of commercial or corporate functions.
In Shelburne, the term “special event” is recognized to mean different things to different people.
Note: activities not meeting these criteria may still be permitted to occur as private rental functions and may still be subject to some or all the policies, procedures and requirements outlined in this document.
Do I need to apply for a Special Event Permit? |
You will need to apply for a Special Event Permit if you wish to hold your event on any outdoor property owned or operated by the Town of Shelburne. This includes;
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Or The Town of Shelburne requests you to do so because your event significantly affects municipal services. This includes events that are held on private property or inside Town-owned facilities. Affected services can include but are not limited to, fire services, police services, emergency services, public works (roads) etc. Does my sporting event need a Special Event Permit?A sport or sporting event is defined as an event where an element of sport is the focus of the completion or celebration. Typically, the event involves competitors and spectators who have gathered to participate in or watch a sporting event. A Special Event Permit is required for sport tournaments. To check the availability of a facility, or for more information on booking a sport tournament or sporting event, please contact the Staff Representative, 203 Main Street East, Shelburne Ontario or call 519-925-2600 ext. 261. |
Planning Tips and Considerations |
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Types of Permits |
Parks and Open Space PermitA Parks and Open Space Special Event Permit is required if you are planning an event (including weddings) to take place on Town of Shelburne property park(s), open space, etc.). To apply: Road PermitA Road Occupancy Permit is required if you are planning an event to take place on a sidewalk/road/street, OR if an event on private property will impact adjacent road(s), traffic, parking, etc. For example: street parties, 5k walks on sidewalks, ½ marathon, etc. Road permits do not include the MTO connecting link Highway 10 and or Highway 89. To apply: Road Occupancy Permit (including Sidewalk Allowances) - à Link Do I need both or just one?Two separate event permits are required if; 1) Your event will take place in a town facility/park/open space, AND, Scenario 2 1) A) Your event will take place on a road/sidewalk, OR, B) Your event on private property will impact adjacent road(s), traffic, parking, etc., AND, 2) Requires municipal resources or services (garbage bins, utility locates, erection of signage, etc.). |
Events on Private Property |
A Municipal Private Event Permit is required if your event is taking place on private property and: 1) You are requesting municipal resources or services (garbage bins, ground locates, erection of signage, etc.); and/or, 2) The event is likely to impact adjacent road(s), traffic, parking, etc., and/or, 3) The event is likely to result in elevated noise levels or will generate noise beyond permitted times; and/or, 4) The event will feature any of the regulated elements outlined as requiring additional event licensing o apply: |
Photography and or Videography Permit |
The following information is provided to assist event organizers or individuals interested in conducting newscasts, recreational film shoots (hobby videography), wedding shoots, portfolio film projects or the like in town facilities, park or open space, or on roads in the Town of Shelburne. Approved hours for photo/video shootsPer the issuance of the necessary permits, recreational photo/video shoots in the Town of Shelburne shall occur between the hours of 8 a.m. and 11:00 p.m. on municipal streets and between 8 a.m. and 11:00 p.m. on municipal parkland. This time frame is to include the time required for the set-up, photo/video shoot and removal of all equipment and clean up. Photo/video permit requests requiring permission to shoot outside of the designated photo/video shoot hours requires additional town approval. |
Drones |
The inclusion of a drone(s) at your event must be approved by the Town of Shelburne. Any drones approved for event use must comply with all Transport Canada drone regulations and protocols. Please also see “Council approval” |
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