Rentals and Bookings

Town and Country Room

The Town and Country Room is a multipurpose room with a capacity for 242 people. Under the current COVID-19 guidelines, the current capacity for the Town and Country Room is 88 people. You can use this room for meetings, licensed parties or fitness classes.

Size of Town and Country Room: 80' by 40'

Room amenities

The room includes the following amenities:

• Full kitchen
• Dishwasher
• Bar area
• Coolers
• Freezers
• Tables and chairs
• Air conditioning
• Raised platform (stage)
• Guest WIFI

Pool View Room

The Pool View Room is suitable for small gatherings, such as meetings, workshops, showers or parties.

Size of Pool View Room: 38' x 21'

Room amenities

The room includes the following amenities:

• Table and chairs
• Fridge
• Sink
• Microwave
• Air conditioning
• Guest WIFI

Small meeting rooms

The CDRC has two smaller meeting rooms that are best suited for meetings or small functions. You can rent this room separately or remove the divider to create a larger space. Our small meeting rooms contain tables, chairs and access to Guest WIFI.

Single meeting room: 11' 3" x 20' 8"

Double meeting room: 22' 6" x 20' 8"

Rental fees

The following rates apply for the small meeting rooms:

• Single room costs $18.00 plus HST per hour
• Double room costs $35.00 plus HST per hour

Party Package

We offer a party packages as follows:

Acceptable use of town facilities and public spaces

Be a good neighbour!

Permit holders - sports organizations, teams, players and residents - who are using the Town of Shelburne's sports fields are required to conduct themselves in a respectful and responsible way. 

Inappropriate behaviour

Staff conduct regular checks of sports fields and parks to ensure proper use. The majority of sports field users act in a respectful way, however, there are occasions when inappropriate behaviour is reported such as:

• aggressive or bullying behaviour
• foul language
• public urination
• littering
• smoking
• drinking alcohol on public property, or
• leaving field lights on after play is finished.

Report an incident

There is now a formal procedure to investigate and manage inappropriate behaviour by users of our sports fields. If you witness or experience any conduct violations, please report the incident through our online Town's R Zone policy.

Criminal behaviours such as illegal substance use, fighting or assault, theft, possession or use of weapons, or harassment (non-emergencies) should be reported to Ontario Provincial Police 519-925-3838 (non-emergency calls).

Consequences and enforcement

Incidents of inappropriate behaviour by permit holders or team members will be investigated. If the details are confirmed, disciplinary action will be taken. Action can include a verbal and/or written warning, fine, permit suspension or loss of permit, depending on the severity of the incident and any prior violations.

Liquor licence

If you are serving alcohol at an event hosted in one of the rooms at the Recreation Complex, you must apply for a liquor licence. You must have a Special Occasion Permit and Smart Serve certified server present in order to serve alcoholic beverages to your guests.

If you are serving alcohol at an event hosted on Town property, you will need council approval. If you are selling alcohol, you will need to apply for a liquor license in addition to Town Council approval

Liability insurance

Liability Insurance is mandatory for all facility rentals. 

Set up and take down

CDRC – rentals

You are responsible for your own set up and take down when using CDRC rooms. We will provide tables and chairs; however, you are responsible for any food, plates, utensils or decorations necessary for your event.

Town property

You are responsible for your own set up and take down when using Town facilities.

Service disruptions and field closures

Permit holders are advised to assess the field conditions prior to using the space.

If saturation is high (visible puddling, soft play surfaces), avoid using the space and report field saturation that interrupts usage to rentals@shelburne.ca. Damage caused to the play areas can have significant impact on the usability of the entire field for the remainder of the season.

Thank you for your cooperation and understanding as we protect the standards of the fields.

Afterhours support

All concerns should be directed to Public Works. Should Public Works be called out to assist on the day there is a mandatory $80 call out fee payable by your organization.

Seasonal Field Closures

All grass fields are closed between October 1 and April 30. This allows the fields to rest, especially during the wettest time of the year when the most damage can occur. During this time, parks staff to provide routine maintenance, undertake necessary repairs, improvements, and renovations on an annual rotating basis.

Sport field season dates, weather permitting

Diamonds: Mid May through September 30

Soccer field: Mid May through September 30

Cricket field: Mid May through September 30

Picnics and social gatherings

Picnics and social gathering permits

We typically issue permits for picnic areas at Natasha Paterson Pavilion and Fiddle Park

These public parks are available for our entire community to enjoy. We cannot guarantee that theses space will not be accessed by other residents during your visit.

Residents are reminded that gatherings are subject to public health regulations, as well as provincial guidelines. Barbeques and grills, and other cooking appliances are not permitted in town parks with out a permit.

Picnic tables will be spaced out to encourage physical distancing but are not sanitized. Visitors are reminded to continue to be vigilant about public health practices and provincial directives to reduce the spread of COVID-19, including maintaining 2-metre physical distance from others.

Individual and small group fitness permits

Organizations looking to provide individual or small group (set out by capacity limits set out by the Province) outdoor fitness or training (e.g. boot camps) can apply for a permit online starting.

Sports field 

What do I need to know about requesting a sport field permit?

A timetable for requests and permit confirmation deadlines is set annually. Current clients in good standing will be contacted and requested to submit their requirements to rentals@shelburne.ca before each season deadline.

• All fields are closed between October 1 and April 30, allowing turf to rest and preventing damage when it is most vulnerable.
• Parks staff also provide routine maintenance, undertake necessary repairs, improvements, and renovations during this time.
• Outdoor facility permits are required for any organized activity including picnics, practices, games, special events, tournaments and camps, and are only permitted in designated areas.
• Parking is restricted to designated areas only.
• Washrooms will be cleaned and stocked on a daily basis during the regular season.

Permit holders are advised to assess the field conditions before using the space.

If saturation is high (visible puddling, soft play surfaces), avoid using the space and report field saturation that interrupts usage to rentals@shelburne.ca. Damage caused to the play areas can have significant impact on the usability of the entire field for the remainder of the season.

Thank you for your cooperation and understanding as we protect the standards of the fields.

Sport field season dates, weather permitting

Diamonds: Mid May through September 30

Soccer field: Mid May through September 30

Cricket field: Mid May through September 30

Field Maintenance

Grass Cutting

Grass cutting on all irrigated Class A fields will be maintained at a 2" height. Grass cutting on Class B fields will be maintained at a 2.5" height. As town grass-cutting equipment may damage saturated fields, rainfall may delay the standard grass cutting schedules.

Field Lining

All field lining is the responsibility of the group.

Grooming

All grooming will be completed based on scheduled use.

Fiddle Park

Fiddle Park is a great outdoor venue for festivals, fairs, community events and family reunions. Located at 105 Second Line, the park is home to a variety of events, including the Heritage Music Festival (Bands and Beers), Pickin in the Park each year. You can book Fiddle Park

Rental fees

The following fees apply:

• $103.00 plus HST for the Fiddle Park pavilion (semi-rental)
• $205.00 plus HST for the Fiddle Park pavilion including washrooms and kitchen

Jack Downing Park

You can rent Jack Downing Park for $60.00 plus HST.

Natasha Paterson Memorial Park Pavilion

You can rent the pavilion at Natasha Paterson Memorial Park for $80.00 plus HST.

Baseball diamonds

Single game rentals:

• It costs $16.55 plus HST to rent a baseball diamond without lights
• It costs $47.15 plus HST to rent Hyland baseball diamond with lights

Tournament rentals:

• It costs $57.50 plus HST to rent a baseball diamond for the day without lights

• It costs $63.55 plus HST to rent Hyland baseball diamond for the day with lights

Soccer fields

The following rental fees apply to soccer field rentals: