Commissioner of Oaths

Commissioners are regulated under the Commissioners for Taking Affidavits Act, R.S.O. 1990, Chapter C.17, and are authorized to take an oath or solemn affirmation when a deponent or declarant is signing an affidavit or statutory declaration. A Commissioner does not certify the statements being made in the affidavit or statutory declaration are true, but only certifies that an oath or solemn affirmation has been administered properly.

The Town of Shelburne has Commissioners of Oaths that are available to commission Town and government documents. We recommend you call the Town Office at 519-925-2600 in advance to book an appointment, to ensure a Commissioner of Oaths is available and authorized to sign your particular document(s). 

A Commissioner of Oaths, also known as a Commissioner for Taking Affidavits, is not the same as a Notary Public. A Notary Public has much broader authority. If your document requires the signature of a Notary Public, or you require certified copies of documents, then you will need to contact a lawyer or a Notary.

The person signing the affidavit must appear before the Commissioner and must show proof of identity via Government issued photo identification such as a driver’s licence, or passport. The person signing the affidavit must sign the document in the presence of the Commissioner.

There is no guarantee that a document can be commissioned until the document is seen by the Commissioner.

The Commissioner cannot witness documents where there is a requirement to personally know the person for a certain length of time, ie. Passport Guarantor.

Documents the Town will Commission (including but not limited to):

• Town of Shelburne generated documents
• Domestic and Foreign Pension document also known as Proof of Life
• Canadian Citizenship forms
• Delayed Statement of Live Birth
• Adult Name Change
• Vehicle transfer of ownership to a family member
• Child Travel Consent
• Invitation letters for a visitor's VISA
• Immunization exemption document
• Statutory Declaration of Lost Identification
• Statutory Declaration for OSAP – Statement of Common Law Status/Supporting Children
• Statutory Declaration of Progress Payment Distribution – Holdback Security Deposits
• Amendment to Birth/ Death/ Marriage Certificate forms
• Affidavit of Proof of Loss of Motor Vehicle/boat (from an insurance company)
• Affidavit of Proof of Residency
• Travel Industry Council of Ontario - Affidavit of Customer Claimant

Documents the Town cannot Commission:

• Wills, Living Wills, Codicils to Wills or Estate Settlement documents
• Power of Attorney
• Divorce, separation, marriage or cohabitation documents
• Custody documents
• Documents related to debt
• Real Estate documents
• Court, Legal or Civil issue related documents
• Declaration or Claimant and Indemnity
• Statement of Arrears
• Certified True Copies
• Declaration of a Translator
• Age of Majority or BYID Card Application
• Documents requiring the signature of a Notary Public, Canadian and Foreign

 Fees

• $10 per document for a resident of Shelburne
• $20 per document for non resident and commercial business

Requirements:

• Please bring all original documentation to your appointment
• You must bring with you two pieces of identification, each containing a signature. At least one piece of identification should be an official government document, bearing the photograph and signature of the deponent or declarant, and one must show the present address
• Please do not sign the form that is to be commissioned, as the document must be signed in the presence of the Commissioner
• Please allow sufficient time for the Town to receive payment and schedule your appointment

Book your appointment today