RFPs and Tenders

The Town of Shelburne is currently requesting detailed submissions from qualified and experienced proponents to provide a Fuel Management System and fuel tank installation at the Public Works Yard located at 124 Luxton Way Shelburne Ontario. The proposed system should have the capacity to facilitate a minimum of 200 accounts (e.g. vehicles, users) and utilize wireless vehicle tags and nozzle readers for fuel dispensing. For fuel tank installation we would require one 1000-gallon diesel tank, one 1000-gallon gasoline tank and one 500-gallon coloured diesel tank all tanks will be supplied with appropriate fueling nozzles for the Fuel Management System.

Complete information is available at RFP 03-2022 Fuel Management System and on MERX. 

The Town of Shelburne is requesting pricing to undertake streetlight maintenance services to the municipality and act as first response, on an as needed basis for streetlight maintenance. Occasionally, the workload may be extended to address special planning projects or new developments, as directed.

Complete information is available at RFP 02-2022 Streetlight Maintenance Contract and on MERX. 

The Corporation of the Town of Shelburne is inviting proposals for the supply of 2021 or 2022 Class 3, Commercial, one ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab or Double Cab.

Complete information is available at RFP 01-2022 Supply of One Ton Commercial Pickup and on MERX.

The Centre Dufferin Recreation Complex (CDRC) will be replacing one (1) boiler for a 3 unit in series boiler system due to a part failure and replacement part shortage at the manufacturer due to some impact from COVID-19. Also, the boiler is nearing the end of its life as the other two boilers have been replaced and overhauled, located in the main mechanical room at Centre Dufferin Recreation Complex, 200 Fiddle Park Lane Shelburne Ontario, L9V 3C9.  The project will include supply, removal, installation, commission, and warranty for one new NTI Trinity Ti 400 gas boiler or an equivalate heating capacity gas fire boiler.  The project will be scheduled to take place of spring 2022.

Please view Addendum No 1   

Complete information is available at RFP 01-2022 Replacement Boiler and on MERX

The Corporation of the Town of Shelburne invites qualified and experienced horticulturists to submit quotations to provide the botanical supply for but not limited to Town Hall, raised planter boxes (49), urns (2), and hanging baskets (30), within the Town of Shelburne Downtown core for the period beginning May 16, 2022. Quotations must be valid for one hundred and twenty (120) days. A 50% deposit will be made at that time, the remaining balance paid out 40% at Fall delivery and 10% at Winter delivery.

Complete information is available at RFQ 03-2021 Botanical Supply and on MERX

The Town of Shelburne is seeking proposals from contractors interested in providing Site Works for KTH Park upgrades including a multi-use Tennis Court. The existing Park is located at the south end of Homestead Drive located in the southeast corner of the Town of Shelburne, west of County Road 11. The existing park contains a ball diamond, soccer field, washroom building and parking. 

The intent of the contract is to supply all the labour, material and equipment necessary for the Renovation works and restoration within the south end of the park space. The Park Renovation project is anticipated to start in the Fall 2021 and conclude in the Spring 2022 when conditions permit site work.

Complete information is available at RFP 07-2021 KTH Park Upgrades - New Tennis Court and on MERX.

Effective November 9, 2021 RFP 06-2021 Municipal Insurance was cancelled prior to closing. No proposals shall be accepted.  

The Corporation of the Town of Shelburne is inviting proposals for Municipal Insurance. 

Complete information is available at RFP 06-2021 Municipal Insurance. 

This Request for Proposals (the “RFP”) is an invitation by the Shelburne & District Fire Department
(SDFD) to prospective proponents to submit proposals for the Design and Build for the
Shelburne & District Fire Department (SDFD) Fire Station, as further described in Section A
of the RFP Particulars (Appendix D) (the “Deliverables”). 

Complete information is available at RFP 2021-02 SDFD Firehall Renovation. 

Please see Firehall Renovation Drawings

Town of Shelburne is requesting for quotations for the supply of Winter Sand including hauling, blending and placing of approximately 1,300 tonne to Shelburne Public Works Sand Shed located at 124 Luxton Way. Blending the sand with salt (Town supplied) prior to the placement in shed using a stacker.

Complete information is available at: RFQ 02-2021 Supply of Winter Sand and on MERX.

The Town of Shelburne invites quotation for the replacement and removal of existing damaged sidewalks throughout the Town.  The scope of the rehabilitation work is listed in detail on Schedule A.  All labour, materials, delivery costs, and related traffic control must be stated clearly on Schedule A. 

Complete information is available at RFQ 01-2021 Sidewalk Replacement and on MERX. 

The Corporation of the Town of Shelburne is inviting proposals to install a new Water Chiller Unit at Town Hall. Location of Town Hall is 203 Main St Shelburne, Ontario L9V 3K7. The existing unit has surpassed its life service and needs to be replaced with a more high efficient unit.  Original unit has had some issues with cooling on the hot humid days in the summer. This RFP will be closing Monday June 28th, 2021 at 3:00 pm (EST) and must be delivered electronically by email.

Complete information is available at RFP 04-2021 Chiller unit Town Hall and on MERX. 

Update June 23, 2021 please see Addendum Number 1 Questions and Answers Request for proposal 04-2021 Water Chiller Unit Town Hall

Surplus Item – Disposal of Assets
2020 Ford Police Interceptor SUV 
This vehicle has been deemed surplus and a quotation method has been chosen for the disposal.

Complete information is available at Surplus Police Vehicle.

The Corporation of the Town of Shelburne is inviting proposals for the supply of Medium duty (Class 4) with the gross vehicle weight rating (GVWR) ranges from 14001–16000 lb (6351–7257 kg):  Full size 4 x 4 2-ton truck with dual rear wheels, regular cab and chassis dump box.  The Town is also interested in additional pricing for a compatible plow and sanding component for this vehicle and have included a request for pricing as a provisional item. The unit offered must be a current model with the latest standard features available in the manufacturer’s design.  This RFP will be closing May 20, 2021 at 3:00 pm (EST) and must be delivered electronically by email.

Complete information is available at RFP 03-2021 Supply Of Medium Duty Commercial Pickup and on MERX.

The Town of Shelburne is seeking the professional services of a qualified sign company for the Design
and Fabrication of way-finding signage within the Town of Shelburne. 

Complete information is available at RFP 02-2021 Design and Fabrication of Municipal Way-finding Signage and on MERX.

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new Multi Purpose Sidewalk Tractor (Trackless) with 14’ Cutting Deck and accessories as specified herein.
This unit will be used jointly for Public Works and Parks and Recreation year-round operations. The unit offered must be a current model with the latest standard features available in the manufacturer’s design.

Complete information is available at RFP 01-2021 Multi Purpose Sidewalk Tractor and on MERX.

Town of Shelburne is requesting quotations for planting of 45 boulevard trees.  This project if accepted, is proposed to be completed by November 30, 2020.  There is a potential for increasing the number of trees planted based upon budget considerations and the final quoted cost accepted per tree. Complete information is available at: RFQ 05-2020 Supply of Tree Replacement and on MERX.

Addendum No 1 

Request for quote 05-2020 Boulevard Tree Replacements 

Closing 2:00 p.m. local time October 15, 2020. 

Please refer to the above Request for Quotes (RFQ) document in your possession and be advised of the following address changes: Address locations for tree replacements: Change of locations in RED Schedule B Locations requiring Tree Replacements Please list recommended species (see Schedule A)

Town of Shelburne is requesting quotations for the supply of Winter Sand including hauling, blending and placing of approximately 1,500 tonne to Shelburne Public Works Sand Shed located at 147 Luxton Way. Complete information is available at: RFQ 04-2020 Supply of Winter Sand and on MERX

September 14, 2020

ADDENDUM NO 1
REQUEST FOR QUOTES 04-2020 WINTER SAND

CLOSING 2:00 PM (LOCAL TIME) SEPTEMBER 17, 2020 (See amended closing date below)

Please refer to the above Request for Quotes (RFQ) document in your possession and be advised of the following:

Please be advised that the closing for RFQ 04-2020 Winter Sand has been extended to:

Thursday, September 24, 2020 at 2 pm.

Note: Extension for emailed questions:

September 21, 2020 (4:00 pm)
(questions & addendums (if any)) Deadline for emailed questions to Municipality from Interested Suppliers; Replies will be circulated to all Suppliers: Addendums (if necessary) will be the responsibility of the bidder to download from the town website at Shelburne.com or Merx.com

Jim Moss,
Director of Development and Operations.
jmoss@shelburne.ca
519-925-2600 

Town of Shelburne is requesting quotations for sidewalk removal and replacements at various locations in the Town of Shelburne Complete information is available at RFQ 02-2020 Sidewalk Replacement and on MERX.

Addendum #1

Request for quotes 02-2020 Sidewalk Replacement can be found Here

RFQ 01-2020 One (1) New Rubber Tracked Compact Mini Excavator

RFP 05-2019 Landscaping Services 

RFP 04-2019 Photography Services

The Town of Shelburne is inviting proposals for photography services. The contractor will be responsible for images that tell the story of the Town, reflect the moto “A People Place a Change of Pace” and captures special moments (events) of the Town, that are appealing and reflect the diversity of the community.

RFP 03-2019 Photography Services 

Complete information and addendums will be available on MERX 

RFP 04-2019 Sanitary Sewer Rehabilitation

The Corporation of the Town of Shelburne is inviting proposals for Contractors to submit proposals to rehabilitate the sewers using methods that are within their area of expertise.  Specifically, Contractors may submit their proposal based on the work where the sewers can be rehabilitated by lining, chemically sealing or excavate and fix of approximately 371 meters of sanitary sewer. The rehabilitation includes stopping infiltration and repairing/reinforcing separated or broken pipe.

RFP 04-2019 Sanitary Sewer Rehabilitation

Additional information for this opportunity is available on MERX

 RFP 02-2019 Water Sewer Truck

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new heavy-duty vehicle minimum G.V.W.R. 18,000 lb., with an aluminum utility walk in body.

This unit will be used solely for water and sewer year-round operations in the Public Works Department and as such must be capable of heavy operations. The unit offered must be a current model with the latest standard features available in the manufacturer’s design.

Closing Date is Thursday June 20, 2019 at 3:00p.m. local time.  CLOSED

Please view the documents listed below for more information. 

RFP 02-2019  Water Sewer Truck  CLOSED

RFP 02-2019 Addendum

RFP 02-2019 Addendum #2

Notice of Motion - Council Decision RFP 02-2019 Water and Sewer Truck

For additional information this opportunity is available through Merx.