RFPs and Tenders

The Town of Shelburne is seeking a qualified firm to design, supply and install one play structure
and safety surfacing, preferably by the end of June 2024; however, should lead times impede
feasibility of the preferred timeline, the bidder shall indicate their proposed completion date for
consideration during the evaluation period.
For full details read RFP 04-2023 - Walter's Creek Park

The Town of Shelburne invites bids for surplus equipment - Zero Turn Mower. Please use the sealed bid form and place in a sealed envelop and deliver to Will Thomson, Manager of Operations, Parks and Facilities no later than May 31, 2023 at 3:00pm. 

Please see Surplus Asset Disposal - Sealed Bid Form - Zero Turn Mower

The Town of Shelburne invites quotations for the installation of a 5ft x 720ft galvanized chain link fence at Hyland Park.

Complete information is available at RFQ 02-2023 - Chain Link Fence at Hyland Park and on MERX.

Please see Addendum #1 RFQ 02-2023 - Chain Link Fence at Hyland Park

Please see Addendum #2 RFQ 02-2023 - Chain Link Fence at Hyland Park

This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit proposals to supply and install the required Breathing Air Compressor, Fill Station, Cascade system and components to support The Shelburne & District Fire Department (the “Purchaser”). 

The successful Proponent will be required to provide the System to meet the requirements as further described in Part 2 - The Deliverables (the “Deliverables") and Appendix F – Technical Specifications

Complete information is available at RFP 2023-01-SDFD Compressed Breathing Air System

Please see revision for RFP 2023-01-SDFD Compressed Breathing Air System Revision.  Revisions are highlighted on pages 43, 50 & 51 of the Revision document.

The Corporation of the Town of Shelburne is inviting proposals for the supply of:
- two (2) 2023 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Trucks with Crew Cab or Double Cab with the gross vehicle weight rating (GVWR) ranges from 8,501-10,000 lbs. (3,856-4,536 kg).
- one (1) 2023 Compact SUV/Crossover.

Complete information is available at RFP 03-2023 - Pickup Trucks and Compact SUV and on MERX.

The Town of Shelburne invites quotations for installation of a pathway at Greenwood Park. The pathway will lead users of the park from the park washroom to the newly installed splash pad. The pathway will be within the minimum requirements of the Accessibility Ontarians Disability Act (AODA) with an asphalted surface.

Complete information is available at RFQ 01-2023 – Pathway Greenwood Park and on MERX.

Please see addendum # 1 for RFQ 01-2023 – Pathway Greenwood Park 

The Corporation of the Town of Shelburne is currently requesting submissions from qualified respondents to provide end of winter street sweeping services on various roads and parking lots within the Town of Shelburne.

Complete information is available at RFP 01-2023 - Street Sweeping Services and on MERX.

Please see addendum # 1 for RFP 01-2023 - Street Sweeping Services

RFP 02-2023 - Supply of New Trackless

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new multi-purpose sidewalk tractor (Trackless) as specified.

Complete information is available at RFP 02-2023 - Supply of New Trackless and on MERX.

The Town of Shelburne invites quotations for the supply and planting of 33 boulevard tree replacements. There are various boulevard locations on streets within the Town of Shelburne. Areas will be marked for planting and Town Staff will be available for guidance and walk throughs (specific locations listed in Schedule B). Contractors are responsible for obtaining utility locates prior to planting.

This project if accepted, is proposed to be completed by November 30, 2022. There is a potential for increasing the number of trees planted based upon budget considerations and the final quoted cost accepted per tree. Quotations will be received until 2:00 pm Friday, October 14, 2022.

Complete information is available at RFQ 03-2022 - Supply of Boulevard Replacement Trees

Please see addendum #1 for RFQ 03-2022 - Supply of Boulevard Replacement Trees

The Town of Shelburne invites quotation for the removal and replacement of existing damaged sidewalks throughout the Town. The scope of the rehabilitation work is listed in detail on Schedule A. All labour, materials, delivery costs, and related traffic control must be stated clearly on Schedule A. Quotations will be received until 2:00 pm, September 30, 2022.

Complete information is available at RFQ 02-2022 – Sidewalk Replacements 

The Town of Shelburne is currently requesting proposals for RFP 05-2022 Single Axle Cab & Chassis Truck complete with Snow Plow Equipment.

Complete information is available at Revised RFP 05-2022 and on MERX.

Shelburne & District Fire Department is seeking Requests for Quotations for priming and painting of the Fire Hall’s bathrooms, kitchen, hallways, and training rooms. Quotations will be received until 2:00 pm Monday September 12, 2022.

Complete information is available at RFQ 01-2022 Painting of Fire Hall

The Tender includes:

• Replacement of existing roadway including granulars, asphalt and concrete curbing;
• Replacement of approximately 60 lineal metres of 300 mm dia. PVC DR28 storm sewer, including
• manhole, catchbasins, leads and service lateral connections to properties, etc.;
• Replacement of approximately 70 lineal metres of 200mm dia. PVC DR28 sanitary sewer, including
• manhole and service lateral connections to properties, etc. (Provisional);
• Replacement of approximately 90 metres of 150 mm dia. DR18 PVC watermain, including water
• service connections to properties, (Provisional);
• Replacement of existing fire hydrant assembly and isolation valve, (Provisional).

Plans and Tender documents may be obtained from Biddingo and Merx. Bidders must register with
Biddingo.com or Merx.com in order to bid.

Complete information is available at RFP M21031 Sandhill Court Reconstruction 

View M21031 Sandhill Court Reconstruction Drawings

View M21031 Sandhill Court Reconstruction Addendum Number 1

View M21031 Sandhill Court Reconstruction Addendum Number 2

RFQ 01-2022 Winter Maintenance Sand 

The Town of Shelburne invites quotations for the supply of Winter Maintenance Sand and will schedule the works with the successful bidder on September 09, 2022.

Request for Quotations for the supply of Winter Sand including hauling, blending and placing of approximately 1,900 tonne to the Shelburne Public Works Sand Shed. Blending the sand with salt (Town supplied) prior to the placement in shed using a stacker. A test sample will be expected, and acceptance of the sample will influence final award. 

Compete information is available at RFQ 01-2022

The Town of Shelburne is currently requesting proposals for RFP 05-2022 Single Axle Cab & Chassis Truck complete with Snow Plow Equipment.

Complete information is available at RFP 05-2022 and on MERX.

Complete information is available at RFP 04-2022 and on MERX.

Complete information is available at RFQ SBA File No. M20052.

The Town of Shelburne is currently requesting detailed submissions from qualified and experienced proponents to provide a Fuel Management System and fuel tank installation at the Public Works Yard located at 124 Luxton Way Shelburne Ontario. The proposed system should have the capacity to facilitate a minimum of 200 accounts (e.g. vehicles, users) and utilize wireless vehicle tags and nozzle readers for fuel dispensing. For fuel tank installation we would require one 1000-gallon diesel tank, one 1000-gallon gasoline tank and one 500-gallon coloured diesel tank all tanks will be supplied with appropriate fueling nozzles for the Fuel Management System.

Complete information is available at RFP 03-2022 Fuel Management System and on MERX.

The Town of Shelburne is requesting pricing to undertake streetlight maintenance services to the municipality and act as first response, on an as needed basis for streetlight maintenance. Occasionally, the workload may be extended to address special planning projects or new developments, as directed.

Complete information is available at RFP 02-2022 Streetlight Maintenance Contract and on MERX. 

RFP 01-2022 Supply of One Ton Commercial Pickup

The Corporation of the Town of Shelburne is inviting proposals for the supply of 2021 or 2022 Class 3, Commercial, one ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab or Double Cab.

Complete information is available at RFP 01-2022 Supply of One Ton Commercial Pickup and on MERX.

Please view Addendum No 1   

Complete information is available at RFP 01-2022 Replacement Boiler and on MERX

The Corporation of the Town of Shelburne invites qualified and experienced horticulturists to submit quotations to provide the botanical supply for but not limited to Town Hall, raised planter boxes (49), urns (2), and hanging baskets (30), within the Town of Shelburne Downtown core for the period beginning May 16, 2022. Quotations must be valid for one hundred and twenty (120) days. A 50% deposit will be made at that time, the remaining balance paid out 40% at Fall delivery and 10% at Winter delivery.

Complete information is available at RFQ 03-2021 Botanical Supply and on MERX

The Town of Shelburne is seeking proposals from contractors interested in providing Site Works for KTH Park upgrades including a multi-use Tennis Court. The existing Park is located at the south end of Homestead Drive located in the southeast corner of the Town of Shelburne, west of County Road 11. The existing park contains a ball diamond, soccer field, washroom building and parking. 

The intent of the contract is to supply all the labour, material and equipment necessary for the Renovation works and restoration within the south end of the park space. The Park Renovation project is anticipated to start in the Fall 2021 and conclude in the Spring 2022 when conditions permit site work.

Complete information is available at RFP 07-2021 KTH Park Upgrades - New Tennis Court and on MERX.

Effective November 9, 2021 RFP 06-2021 Municipal Insurance was cancelled prior to closing. No proposals shall be accepted.  

The Corporation of the Town of Shelburne is inviting proposals for Municipal Insurance. 

Complete information is available at RFP 06-2021 Municipal Insurance. 

This Request for Proposals (the “RFP”) is an invitation by the Shelburne & District Fire Department

(SDFD) to prospective proponents to submit proposals for the Design and Build for the
Shelburne & District Fire Department (SDFD) Fire Station, as further described in Section A
of the RFP Particulars (Appendix D) (the “Deliverables”). 

Complete information is available at RFP 2021-02 SDFD Firehall Renovation. 

Please see Firehall Renovation Drawings

Town of Shelburne is requesting for quotations for the supply of Winter Sand including hauling, blending and placing of approximately 1,300 tonne to Shelburne Public Works Sand Shed located at 124 Luxton Way. Blending the sand with salt (Town supplied) prior to the placement in shed using a stacker.

Complete information is available at: RFQ 02-2021 Supply of Winter Sand and on MERX.

The Town of Shelburne invites quotation for the replacement and removal of existing damaged sidewalks throughout the Town.  The scope of the rehabilitation work is listed in detail on Schedule A.  All labour, materials, delivery costs, and related traffic control must be stated clearly on Schedule A. 

Complete information is available at RFQ 01-2021 Sidewalk Replacement and on MERX. 

The Corporation of the Town of Shelburne is inviting proposals to install a new Water Chiller Unit at Town Hall. Location of Town Hall is 203 Main St Shelburne, Ontario L9V 3K7. The existing unit has surpassed its life service and needs to be replaced with a more high efficient unit.  Original unit has had some issues with cooling on the hot humid days in the summer. This RFP will be closing Monday June 28th, 2021 at 3:00 pm (EST) and must be delivered electronically by email.

Complete information is available at RFP 04-2021 Chiller unit Town Hall and on MERX. 

Update June 23, 2021 please see Addendum Number 1 Questions and Answers Request for proposal 04-2021 Water Chiller Unit Town Hall

Surplus Item – Disposal of Assets

2020 Ford Police Interceptor SUV 
This vehicle has been deemed surplus and a quotation method has been chosen for the disposal.

Complete information is available at Surplus Police Vehicle.

The Corporation of the Town of Shelburne is inviting proposals for the supply of Medium duty (Class 4) with the gross vehicle weight rating (GVWR) ranges from 14001–16000 lb (6351–7257 kg):  Full size 4 x 4 2-ton truck with dual rear wheels, regular cab and chassis dump box.  The Town is also interested in additional pricing for a compatible plow and sanding component for this vehicle and have included a request for pricing as a provisional item. The unit offered must be a current model with the latest standard features available in the manufacturer’s design.  This RFP will be closing May 20, 2021 at 3:00 pm (EST) and must be delivered electronically by email.

Complete information is available at RFP 03-2021 Supply Of Medium Duty Commercial Pickup and on MERX.

The Town of Shelburne is seeking the professional services of a qualified sign company for the Design

and Fabrication of way-finding signage within the Town of Shelburne. 

Complete information is available at RFP 02-2021 Design and Fabrication of Municipal Way-finding Signage and on MERX.

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new Multi Purpose Sidewalk Tractor (Trackless) with 14’ Cutting Deck and accessories as specified herein.
This unit will be used jointly for Public Works and Parks and Recreation year-round operations. The unit offered must be a current model with the latest standard features available in the manufacturer’s design.

Complete information is available at RFP 01-2021 Multi Purpose Sidewalk Tractor and on MERX.

Town of Shelburne is requesting quotations for planting of 45 boulevard trees.  This project if accepted, is proposed to be completed by November 30, 2020.  There is a potential for increasing the number of trees planted based upon budget considerations and the final quoted cost accepted per tree. Complete information is available at: RFQ 05-2020 Supply of Tree Replacement and on MERX.

Addendum No 1 

Request for quote 05-2020 Boulevard Tree Replacements 

Closing 2:00 p.m. local time October 15, 2020. 

Please refer to the above Request for Quotes (RFQ) document in your possession and be advised of the following address changes: Address locations for tree replacements: Change of locations in RED Schedule B Locations requiring Tree Replacements Please list recommended species (see Schedule A)

Town of Shelburne is requesting quotations for the supply of Winter Sand including hauling, blending and placing of approximately 1,500 tonne to Shelburne Public Works Sand Shed located at 147 Luxton Way. Complete information is available at: RFQ 04-2020 Supply of Winter Sand and on MERX

September 14, 2020

ADDENDUM NO 1
REQUEST FOR QUOTES 04-2020 WINTER SAND

CLOSING 2:00 PM (LOCAL TIME) SEPTEMBER 17, 2020 (See amended closing date below)

Please refer to the above Request for Quotes (RFQ) document in your possession and be advised of the following:

Please be advised that the closing for RFQ 04-2020 Winter Sand has been extended to:

Thursday, September 24, 2020 at 2 pm.

Note: Extension for emailed questions:

September 21, 2020 (4:00 pm)
(questions & addendums (if any)) Deadline for emailed questions to Municipality from Interested Suppliers; Replies will be circulated to all Suppliers: Addendums (if necessary) will be the responsibility of the bidder to download from the town website at Shelburne.com or Merx.com

Jim Moss,
Director of Development and Operations.
jmoss@shelburne.ca
519-925-2600 

Town of Shelburne is requesting quotations for sidewalk removal and replacements at various locations in the Town of Shelburne Complete information is available at RFQ 02-2020 Sidewalk Replacement and on MERX.

Addendum #1

Request for quotes 02-2020 Sidewalk Replacement can be found Here

The Town of Shelburne is inviting proposals for photography services. The contractor will be responsible for images that tell the story of the Town, reflect the moto “A People Place a Change of Pace” and captures special moments (events) of the Town, that are appealing and reflect the diversity of the community.

RFP 03-2019 Photography Services 

Complete information and addendums will be available on MERX 

The Corporation of the Town of Shelburne is inviting proposals for Contractors to submit proposals to rehabilitate the sewers using methods that are within their area of expertise.  Specifically, Contractors may submit their proposal based on the work where the sewers can be rehabilitated by lining, chemically sealing or excavate and fix of approximately 371 meters of sanitary sewer. The rehabilitation includes stopping infiltration and repairing/reinforcing separated or broken pipe.

RFP 04-2019 Sanitary Sewer Rehabilitation

Additional information for this opportunity is available on MERX

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new heavy-duty vehicle minimum G.V.W.R. 18,000 lb., with an aluminum utility walk in body.

This unit will be used solely for water and sewer year-round operations in the Public Works Department and as such must be capable of heavy operations. The unit offered must be a current model with the latest standard features available in the manufacturer’s design.

Closing Date is Thursday June 20, 2019 at 3:00p.m. local time.  CLOSED

Please view the documents listed below for more information. 

RFP 02-2019  Water Sewer Truck  CLOSED

RFP 02-2019 Addendum

RFP 02-2019 Addendum #2

Notice of Motion - Council Decision RFP 02-2019 Water and Sewer Truck

For additional information this opportunity is available through Merx.