Council

If you would like to present information and educational material at a Town Council meeting, you will need to submit a presentation request. We must receive all requests 14 days in advance of the next meeting.

You will have 15 minutes to make your presentation to council.

Please note presentation/delegation/deputation requests cannot be accommodated when a Special Meeting has been called as the Regular Council agenda format does not apply to a Special Meeting of Council.

Please note that written and email correspondence addressed to the Mayor and Council become public documents once received by the Town.  All correspondence addressed to the Mayor and/or Council is subject to disclosure under the Freedom of Information and Protection of Privacy Act.  Therefore, it becomes public information once received by the Town and may be published in a Council meeting agenda.  

All letters addressed to the Mayor and Council are circulated to them for review.

The Town of Shelburne will not accept any anonymous communications to Council or staff.  All correspondence must provide contact information for follow-up.

Every municipality in the province of Ontario must have a procedural by-law. The procedural by-law governs the way that Council and board/committee meetings run. The by-law includes rules for how municipal meetings are called, who is involved, where they happen, and how they proceed.

View the Town of Shelburne Council Procedural By-law

Effective March 1, 2019, paragraph 2.1 of subsection 270(1) of the Municipal Act requires a municipality to adopt and to maintain a policy with respect to the relationship between members of council and the officers and employees of the municipality.

Read the Council Staff Relationship Policy

Section 270 of the Municipal Act, 2001, as revised by Bill 68, requires that the Town adopt and maintain a policy with respect to the pregnancy and parental leaves of Members of Council.

Read the Pregnancy and Parental Leave – Members of Council Policy

The Municipal Act requires that all municipalities have a policy determining “the manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public”. The Municipal Act requires that municipalities develop these policies but does not prescribe the content of these policies.

Read the Accountability and Transparency Policy

The Corporation recognizes the importance of having a well-informed Council and encourages Councillors to attend municipal conferences and seminars.

Read the Council Conference Policy

The Town of Shelburne is committed to ensuring accountable and transparent election practices relating to the use of municipal resources. 

This policy applies to all members of Council, Registered Election Candidates (including acclaimed candidates), Registered Third Parties, municipal and local board employees and members of the public.

Read the Use of Corporate Resources for Municipal Elections Policy

The Electronic Monitoring Policy (the “Policy”) has been established and in compliance with the Working for Workers Act 2022, Bill 88.

Read the Electronic Monitoring Policy

The Municipal Conflict of Interest Act requires Members of Council to declare any direct or indirect pecuniary interest in relation to a matter under consideration. A pecuniary interest in a matter is one where there is a reasonable likelihood or expectation of financial loss or gain of the Member or related persons as per the Act. The onus to declare a pecuniary interest rests with the member and time for this process is allocated on every meeting agenda.

Changes to the Municipal Conflict of Interest Act require municipalities to maintain a registry of all declarations made under this Act. The registry must include the original written declaration provided by the member of Council and must be available to the public. 

A table of the registry is available below. This table is updated following Council meetings.

Pecuniary Interest Registry