RFPs and Tenders

The Town of Shelburne seeks proposals from qualified contractors to clean, repair, and apply
a two-part acrylic sports surface system to two existing tennis courts and to add a hybrid overlay
with line painting for four pickleball courts within the same footprint(s). Work includes surface
preparation, crack repair, acrylic color coating, line striping, and final protection/cleanup.

Request for Proposal to be addressed by email only to Carey Holmes, Treasurer at
treasurer@shelburne.ca with the subject line clearly stating RFP 01-2026.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing
date; Monday February 02, 2026. Late bids will not be accepted.

Please Be Advised

Proposals that are incomplete, conditional, illegible, or obscure or that contain additions not
called for, reservations, erasures, alterations or irregularities of any kind, may be rejected as
informal. Bidders are required to fill in all the blanks.

A Proponent may, without prejudice to himself, withdraw his tender at any time up to twentyfour
(24) hours before the time set for the closing of the tender. Such withdrawal shall be made
in writing and be received by the Town within the specified time. The Proponent who has
withdrawn their proposal may submit a new Proposal but must be received by the Town on or
before the closing date and time. After closing, the Proposals are final and binding on the
Proponent.

Question Period

All questions, technical, or otherwise, pertaining to this Request for Proposal should be directed
by email only to:

Will Thomson, Manager of Operations, Parks, and Facilities
wthomson@shelburne.ca 

Deadline for emailed questions will be January 26, 2026 at 4:30pm. Responses and
clarifications requests will be provided to all Proponents in writing. No clarification requests will
be accepted by telephone.

Read the full RFP 01-2026 Pickleball Tennis Court Resurfacing 

Read Addendum #1 for RFP 01-2026 - Pickleball Tennis Court Resurfacing 

The Town of Shelburne is soliciting proposals from qualified HVAC contractors and equipment providers for the replacement of an existing AAON Make-Up Air Unit (Model: RQ-003-8-V-EA09-359) at the Shelburne Municipal Offices, 203 Main Street E. The new system must be integrated with the existing Building Automation System (BAS).

All questions, technical or otherwise, pertaining to this Request for Proposal should be directed by email only to: 

Will Thomson
Manager of Operations, Parks, and Facilities
wthomson@shelburne.ca 

The deadline for emailed questions will be Friday, February 06, 2026, at 4:30 pm. Responses and clarification requests will be provided to all Proponents in writing. No clarification requests will be accepted by telephone.

Request for Proposal to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca, with the subject line clearly stating RFP 02-2026 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date, Friday, February 13, 2026. Late bids will not be accepted.

 Request for Proposal submissions must include:

• Completed in full Request for Proposal Form by date and time specified – February 13, 2026 – 3:00 pm EST.
• Completed in full the Fee Proposal Form, signed by Proponent and provide a formal detailed quote (Schedule A).
• Company Profile, including Certifications and Accreditations, along with relevant experience.
• References of similar projects from previous/existing Vendors.
• Copy of Contractor’s current Insurance Certificates and WSIB Clearance Certificate.

For full details, read Document RFP 20-2026 Replacement MAU AAON Unit

Read Addendum #1 for RFP 02-2026 – Replacement MAU – Questions and Answers

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) 2025 or 2026 Mid-Size SUV.

Examples of vehicles in the Mid-Size SUV include selected Ford Explorer, Chevrolet Traverse, Chevrolet Blazer, or Honda Pilot.

The units offered must be a current model with the latest standard features available in the manufacturer’s design.

The Proponent is to meet or exceed the minimum specifications acceptable by the Town of Shelburne and in some cases may find it necessary to provide detail with respect to a noted specification to provide further explanation on why their product does or does not satisfy the specification.  For additional details the “SPECIFY” column can be used to further explain the feature. In keeping with a transparent and fair evaluation, please provide documentation of additional features that may be of interest to the Town and may assist with the evaluation of tender submission.

The successful Proponent shall deliver to the Town’s Operations Yard, one (1) 2025 or 2026 Mid-Size SUV with compatible components, to the satisfaction of Will Thomson, Manager of Operations, Parks and Facilities, by August 01, 2026 or an alternative date, mutually agreed upon by both parties.

All Unit Bid Prices are to include one (1) 2025 or 2026 Mid-Size SUV specified herein in full conformity with the Town’s specifications.

DELIVERY DATE

The Proponent is responsible for providing a firm delivery date. The Town has the expectation of a completed vehicle delivered to the Operations Yard, 124 Luxton Way, Shelburne, ON, L9V 3M8, by August 01, 2026 (negotiable).

Included on the tender form submission (Schedule B) is a commitment to confirm the delivery date of finished vehicle.

QUESTION PERIOD

All questions, technical or otherwise, pertaining to this Request for Proposal should be directed by email only to:

Will Thomson
Manager of Operations, Parks, and Facilities
wthomson@shelburne.ca

Deadline for emailed questions will be Friday February 06, 2026 at 4:30pm. Responses and clarifications requests will be provided to all Proponents in writing. No clarification requests will be accepted by telephone.

Request for Proposal submissions must include Schedule A, Schedule B and Request for Proposal Form.

Request for Proposal submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 03-2026 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday February 13, 2026.

For full details read RFP 03-2026 – Supply of New Bylaw Vehicle

Update January 27, 2026: The tender closing date and submission deadline has been extended one week to Thursday February 12, 2026.

The Town of Shelburne is requesting quotations from qualified contractors for the supply and installation of perimeter fencing at Thunder Soccer Field (Greenwood Park, 355 Greenwood Street) and the Hyland Village Pumping Station (350 Barnett Drive).

Scope of Work

Project includes the installation of fencing at Thunder Soccer Field site (Greenwood Park, 355 Greenwood Street) and Hyland Village Pumping Station (350 Barnett Drive). Elements of prosed work under this contract include but are not limited to:

• Supply and install standard industrial commercial chain link fencing, black vinyl coating mesh and posts according to plans, standards and bid form attached(Appendix A, Appendix B). Minimum 2in mesh and 9-gauge chain link.
• Remove, dispose and replace existing fence around Thunder Soccer Field approximately 409 meters.
• Follow all OPSD and OPSS specifications for chain link fence installation (OPSD972.132, OPSD 972.102, OPSD 972.130 and OPSS. PROV 1541).
• Quality Standards will be set referencing CAN-138.3-M80, ASTM F567 Standard Practice for Installation of Chain Link Fence and ASTM F668 Specification for Polymer Coated Chain Link Fence Fabric.
• Contractor will be responsible for arranging all public locates through One-Call prior to installation.
• Maintenance gates and swing gates will meet proper specifications (OPSD972.102).
• Contractor responsible for site cleanup and debris removal and always maintaining site cleanliness.

Proposal Requirements

Request for Quotation submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFQ 01-2026 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Thursday February 05, 2026. Late bids will not be accepted.

Request for Quotation submissions must include:

• Completed in full Request for Quotation Form by date and time specified –February 05, 2026 – 3:00 pm EST.
• Completed in full Fee Proposal signed by Proponent and provide a formal detailed quote (Schedule A).
• Company Profile including Certifications and Accreditations along with relevant experience.
• References of similar projects from previous/existing Vendors.
• Copy of Contractor’s current Insurance Certificates and WSIB Clearance
  Certificate.

Read the full RFQ 01-2026 Fencing Projects

Read Addendum #1 for RFQ 01-2026 – Fencing Projects

Read Addendum #2 – Questions and Answers

The Corporation of the Town of Shelburne invites qualified and experienced horticulturists to submit quotations for the supply and delivery of prepared hanging baskets and planter arrangements for the Shelburne downtown core. This will be of two seasonal deliveries of prepared hanging baskets and planters occurring between June 2026 and December 2026. Quantities are provided in Schedule A; sizes and planter specifications are provided in Appendix A.

Interested proponents should ideally have:

• A minimum of two (2) years of relevant experience completing similar municipal projects
• The ability to provide client references and photo examples of past work.
• A willingness to collaborate with Town staff to discuss design concepts and seasonal arrangement ideas.

Scope of Work

The successful proponent will support the Town’s efforts to enhance and beautify the downtown core by supplying vibrant, eye-catching annual flower arrangements. All arrangements must be visually full at the time of delivery, with bright, colourful blooms that contribute to an attractive and welcoming streetscape.
Annual flowers selected for this project must be hardy, capable of withstanding challenging downtown conditions—including vehicle pollution—and must provide long-lasting colour throughout the growing season.

All raised planter boxes must be fitted with appropriately sized pots or inserts, ensuring a maximum fit for optimal appearance and plant health.

All questions pertaining to this Request for Quotation should be directed by email only to:

Jamie Kaske
Municipal Operations, Parks and Facilities Clerk
Email: jkaske@shelburne.ca 

Deadline for emailed questions will be January 30, 2026 at 4:30pm.

Responses and clarifications requests will be provided to all Proponents in writing. No clarification requests will be accepted by telephone.

Proposal Requirements

Request for Quotation submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFQ 02-2026 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday February 06, 2026. Late bids will not be accepted.

Request for Quotation submissions must include:

• Completed in full Request for Quotation Form by date and time specified – February 06, 2026 – 3:00 pm EST.
• Completed in full Fee Proposal signed by Proponent and provide a formal detailed quote with estimated delivery date (Schedule A). All prices quoted must be in Canadian Dollars valid for one hundred and twenty (120) days.
• Company Profile including certifications and accreditations along with relevant experience.
• References and photo examples of similar projects from previous/existing clients to showcase botanical arrangement provided.
• Copy of Contractor’s current Insurance Certificates and WSIB Clearance Certificate.

Read the full RFQ 02-2026 - 2026 Botanical Supply 

Read Addendum #1 – Questions and Answers

Updated February 10, 2026

Bidders shall note that required full breakdown pricing hard copy submission of the Request for
Proposal detailed in Section 1.6 of the Contract Documents is to be received at the office of
S. Burnett & Associates Limited by 5:00 p.m. on Tuesday, February 17, 2026 to accommodate the
statutory holiday Family Day.

COMPLETED AND FINAL SUBMISSIONS, on forms supplied by the Consulting Engineer, will be received via email to: info@sbaengineering.com no later than Thursday, February 12, 2026 at 2:00 pm ET.

Updated January 20, 2026

Please note that the closing date has been extended to: Thursday, February 12, 2026 at 2:00 pm ET.

S. Burnett & Associates Limited (SBA) is requesting proposal for Well 1 Upgrades.

COMPLETED AND FINAL SUBMISSIONS, on forms supplied by the Consulting Engineer, will be received via email to: info@sbaengineering.com no later than Thursday, January 29, 2026 at 2:00 p.m.

The Proposal includes:

• Removal of existing contact tanks and supply and installation of 60m, 450mm diameter watermain
  contact piping.
• Supply and installation of a new diesel generator, connection, and housekeeping pad.
• Removal and replacement of UV disinfection unit and control panel.
• Structural modifications to existing building including an interior block wall for the proposed
  chemical room.
• Supply and installation of new water quality monitoring equipment, chemical feed pumps, and
  chemical tanks/containment.
• Electrical and SCADA upgrades within the pumphouse.
• Site works, fencing and grading improvements.

Plans and Proposal documents may be obtained from Biddingo and Merx and the Town of Shelburne’s procurement website.

Interested Bidders shall note that a non-mandatory but highly recommended site visit is scheduled on
Thursday, January 8, 2026 commencing at 11:00 a.m. at 509 Andrew Street, Shelburne, ON L0N 1S4. All
inquiries shall be submitted in writing prior to Thursday, January 22, 2026 and will be replied to Bidders
before Monday, January 26, 2026. Written queries regarding this Proposal are to be directed to
Connor Messner, Civil Engineering, connor.messner@sbaengineering.com.

Each Proposal submission must be accompanied by a certified check or bid bond to be retained by the
Consulting Engineer for an amount of at least 10 percent (10%) of the total bid price made payable to the
Town of Shelburne. This contract is subject to the approval of the Owner. The lowest or any Proposal will
not necessarily be accepted.

Read the full RFP SBA File No.: M20051 and view the drawings.  

Read Addendum No. 2

Read Addendum No. 3

Read Addendum No. 4

Read Addendum No. 5

Read Addendum No. 6

Read Addendum No. 7

Read Addendum No. 8

The Town of Shelburne (the "Town") is seeking proposals from qualified refrigeration contractors for the design, supply, installation, and commissioning of a walk-in cooler and walk-in freezer unit at the Kitchen facility located at 515676 2nd Line Fiddle Park

This turnkey project includes site preparation, utility locates, concrete foundation, complete refrigeration system installation, and a protective lean-to shelter structure. The project is essential to support the Town's food security and community programs through the Dufferin County Community Harvest initiative, providing proper cold storage capabilities for community operations. Expected project completion date for the project is July 2026. Total project budget $221,800 (excluding HST).

RFP Issue Date: November 21, 2025
Closing Date & Time: December 15, 2025, at 3:00 PM EST

Project Location:
Kitchen facility
105 2nd Line, Shelburne, ON
L9V 3N4

Contact Person:
Carey Holmes AMCT, Director of Financial Services / Treasurer
Email cholmes@shelburne.ca
Town of Shelburne
Phone:   519-925-2600

Estimated Budget:
$221,800 (excluding HST)

Anticipated Start Date: April 2026
Expected Completion Date: July 2026

Questions directed to: 

Carol Maitland, Economic Development Officer 
Email: cmaitland@shelburne.ca 
Phone: 519-925-2600

Read the full RFP 06_2025-EcDev Walk-In Cooler and Freezer 

The Corporation of the Town of Shelburne is inviting proposals for the Supply of Snowplow Truck and Equipment.

Issued: November 21, 2025
Deadline for Submissions: December 12, 2025

Request for Proposal submissions must include Schedule A, B, C and Request for Proposal Form.

Request for Proposal submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 07-2025 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday December 12, 2025.

Late bids will not be accepted.

Read the full RFP 07-2025 - Supply of Snowplow Truck and Equipment

Closing Date: Thursday, November 13, 2025
Time: 3:00:00 p.m. EDT
SBA File No.: M25010

S. Burnett & Associates Limited (SBA) is requesting that your company provide a Quotation for the
construction and commissioning of a signalized PXO at the intersection of Main Street West and Gordon
Street within the Town of Shelburne. The following information is attached for your review:

• General Terms and Conditions
• Description of Works
• Schedule of Unit Prices
• Form of Quotation
• Appendix A: Contract Drawing C1

Please review the attached information and provide your bid on the form titled “Schedule of Unit Prices”.
Also, include your contact information and signature on the “Form of Quotation” addressed to Carey
Holmes at the Town of Shelburne, cholmes@shelburne.ca. Quotations will be accepted until 3:00 p.m.
(local time) on November 13, 2025.

All inquiries shall be submitted in writing prior to 5:00 p.m., on Thursday, November 6, 2025, and will be
replied to by Monday, November 10, 2025. Enquiries are to be directed to Blake Aram, Civil Engineer, at:
blake.aram@sbaengineering.com.

It is the Bidder’s responsibility to make themselves familiar with the project location.

Read the full RFQ 02-2025 - Main Street West and Gordon Street PXO

S. Burnett & Associates Limited (SBA) is requesting that your company provide a Proposal for various surface work improvements across three (3) areas within the Town of Shelburne. The following information is attached for your review:

• General Terms and Conditions
• Description of Works
• Schedule of Unit Prices
• Form of Proposal
• Appendix A: Figures

Please review the attached information and provide your bid on the form titled “Schedule of Unit Prices”. Also, include your contact information and signature on the “Form of Proposal” addressed to
Carey Holmes at the Town of Shelburne, cholmes@shelburne.ca. Proposals will be accepted until 3:00 p.m. Eastern Time on Tuesday, August 19, 2025

All inquiries shall be submitted in writing prior to 5:00 p.m. on Tuesday, August 12, 2025, and will be replied to by Thursday, August 14, 2025. Enquiries are to be directed to Blake Aram, Civil Engineer, at:
blake.aram@sbaengineering.com.

Due to the amount of proposed construction locations within the community, a non‐mandatory, but highly advisable, pre‐proposal Contractor’s site visit is recommended. During the site visit all Contractors may conduct a general review of the proposed work to be undertaken. The site visit is scheduled for Wednesday, August 6, 2025, at 9:00 a.m. Eastern Time and will begin at the back parking lot of the Town of Shelburne municipal offices located at 203 Main Street East, Shelburne, Ontario L9V 3K7. All participating Contractors must sign‐in with the municipal engineer prior to the site visit.

Read PDF RFP: SBA File No: M25005 Town of Shelburne, Hot Mix Asphalt Surfacing of Municipal Roads, Laneways & Trail Construction 

Read PDF Addendum No. 1 M25005 for the Shelburne Roads tender (05-2025) 

The Town of Shelburne invites quotation for the removal and replacement of existing damaged sidewalks throughout the Town. The scope of the rehabilitation work is listed in detail on Schedule A. All labour, materials, and delivery costs must be stated clearly on Schedule A. Site visits while conducting the estimates are encouraged. Please contact Brad MacDonald, Operations Supervisor at 519-939-1342 to arrange a site visit. Quotations will be received until 3:00 pm, Friday August 08, 2025.

The Proponent will begin the work once the quote has been awarded. With the anticipated date of award of Monday August 11, 2025, the anticipated start date would be August 18, 2025. The Town reserves the right to cancel the contract for all work not completed by the date of October 03, 2025.

Request for Quotation submissions must include Schedule A, B and C provided. Request for Quotations must be addressed by email to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFQ 01-2025 Submission.

• Please indicate price per lineal meter with the width of 1.5 meters unless stated and HST respectively (Schedule A).
• Please include available start and completion dates including expected total number of working days (Schedule A).
• Please specify all applicable warranties, references and added features (Schedule B).
• Provide company details and insurance documents (Schedule C).
• Price quote must be valid for ninety (90) days.

For full details read RFQ 01-2025 | Sidewalk Replacements

Read the RFQ 01-2025 | Sidewalk Replacement Questions and Answers 

S. Burnett & Associates Limited is seeking a qualified firm for Fiddle Park Upgrades. 

COMPLETED AND FINAL SUBMISSIONS, on forms supplied by the Consulting Engineer, will be received via

• Remove and Cap Existing Watermain;
• Removal and Relocation of Existing Gravel Roads;
• Construction of Main Asphalt Walking Trail;
• Cut/Fill and Grading to Construct Swale and Match Site Grading Plan
• Supply and Place Culverts in Swale
• Prepare Subbase for Playground;
• Asphalt Court Construction;
• Pavilion Upgrades;
• Construction of Tiered Seating Area;
• Construction of Concrete Walkways;
• Construction of Parking Lot;
• Tree Planting;
• Landscaping, Seed and Sod;
• Hydro Pole Relocation and Installation;
• Street Light Installation;
• Supply and Installation of Conduit and Light Posts around Walking Trail;
• Other Electrical Work.

The Town of Shelburne is soliciting proposals from qualified HVAC contractors and equipment providers for the replacement of an existing AAON Make-Up Air Unit (Model:

RQ-003-8-V-EA09-359) at 203 Main St E. The new system must be integrated with the existing Building Automation System (BAS).

Proposals will be assessed on the information provided in the proposal. Evaluation will be based upon the following items:

• Cost Proposal – 30 points
• Project Understanding – 25 points
• Team and Project Manager – 25 points
• Experience and References – 20 points

Note: Lowest or Any Proposal not necessarily accepted.

Request for Proposal to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 04-2025

Submission

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Monday May 26, 2025. Late bids will not be accepted. 

Read the full details of the Request for Proposal 04-2025 | MAU Replacement Town Hall

Read Addendum #1 MAU Replacement Town Hall

The Corporation of the Town of Shelburne is currently requesting submissions from qualified respondents to provide end of winter street sweeping services on various roads and parking lots within the Town of Shelburne.

Request for Proposal to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca  with the subject line clearly stating RFP 02-2025 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday March 28, 2025. Late bids will not be accepted.

Read REQUEST FOR PROPOSAL 02-2025 | Street Sweeping Services

Read RFP 02-2025 - Street Sweeping Services - Addendum #1

The Corporation of the Town of Shelburne is inviting proposals for the supply of:

• two (2) 2025 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab with the gross vehicle weight rating (GVWR) ranges from 8,501-10,000 lbs. (3,856-4,536 kg).

Examples of vehicles in the Heavy Duty class include selected Ford F-250 trucks, Dodge Ram 2500, Chevrolet Silverado 2500, or GMC Sierra 2500.

• one (1) 2025 Mid-Size SUV.

Examples of vehicles in the Mid-Size SUV include selected Ford Explorer, Chevrolet Traverse, Chevrolet Blazer, or Honda Pilot.

The units offered must be a current model with the latest standard features available in the manufacturer’s design.

The Proponent is to meet or exceed the minimum specifications acceptable by the Town of Shelburne and in some cases may find it necessary to provide detail with respect to a noted specification to provide further explanation on why their product does or does not satisfy the specification. For additional details the “SPECIFY” column can be used to further explain the feature. In keeping with a transparent and fair evaluation, please provide documentation of additional features that may be of interest to the Town and may assist with the evaluation of tender submission.

The successful Proponent shall deliver, to the Town’s Operations Yard, two (2) fully equipped, 2025 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab with compatible components and one (1) 2025 Mid-Size SUV with compatible components, to the satisfaction of Will Thomson, Manager of Operations, Parks and Facilities, by August 01st, 2025 or an alternative date, mutually agreed upon by both parties.

All Unit Bid Prices are to include the following, two (2) 2025 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab and one (1) 2025 Mid-Size SUV specified herein in full conformity with the Town’s specifications.

DELIVERY DATE

The Proponent is responsible for providing a firm delivery date. The Town has the expectation of a completed vehicle delivered to the Operations Yard, 124 Luxton Way, Shelburne, ON, L9V 3M8, by August 01st, 2025 (negotiable).
Included on the tender form submission (Schedule B) is a commitment to confirm the delivery date of finished vehicles.

PROPOSAL REQUIREMENTS

Request for Proposal submissions must include Schedule A, Schedule B and Request for Proposal Form.

Request for Proposal submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 01-2025 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday March 28th, 2025.

Late bids will not be accepted.

Read the REQUEST FOR PROPOSAL 01-2025 | Supply of Vehicles

The Shelburne and District Fire Department invites quotes for the supply and delivery of one new Chief Command Vehicle for the Shelburne and District Fire Department. The proponent will be competent and capable of supplying the vehicle. The proponent may be required to provide evidence of previous experience and financial responsibility before an order is awarded.

Tender documents may be obtained on, or after, Monday October 28, 2024.

a) in a PDF (public document format) file format from the Shelburne and District Fire Department sdfd@sdfd.ca ; or

b) on the Town of Shelburne’s website; www.shelburne.ca/en/town-hall/rfps-and-tenders.aspx

All subsequent information regarding this tender, including amendments, addenda and answers to questions will also be available as above.

It is the sole responsibility of the proponent to ascertain that they have received a full set of the tender document, amendments and or addenda. Upon submission of their proposal, the proponent will be deemed conclusively to have been in possession of a full set of tender documents.

All questions relating to this project must be submitted by email to the Project Manager:

Dave Pratt
Fire Chief
Shelburne and District Fire Department
115 O’Flynn Street
Shelburne, ON L9V 2W9

For Full Details read Shelburne and District Fire Department - RFP 2024-01 All Wheel Drive SUV

The Town of Shelburne invites quotations for the supply and planting of 17 boulevard tree replacements. There are various boulevard locations on streets within the Town of Shelburne. Areas are marked for planting and Town Staff will be available for guidance and walk throughs (specific locations listed in Schedule A). Contractors are responsible for obtaining utility locates prior to planting. Please arrange site visits with Brad MacDonald, Operations Supervisor: 519-939-1342.

This project, if accepted, is proposed to be completed by November 30, 2024. There is a potential for increasing the number of trees planted based upon budget considerations and the final quoted cost accepted per tree. Quotations will be received until 3:00 pm Tuesday October 22, 2024.

Read RFQ 05-2024 - Supply of Boulevard Tree Replacements   

Read Addendum #1 – Questions and Answers

The Town of Shelburne invites quotation for the removal and replacement of existing damaged sidewalks throughout the Town. The scope of the rehabilitation work is listed in detail on Schedule A. All labour, materials, delivery costs, and related traffic control must be stated clearly on Schedule A. Site visits while conducting the estimates are encouraged. Please contact Brad MacDonald, Public Works Supervisor at 519-939-1342 to arrange a site visit. Quotations will be received until 3:00 pm, Tuesday September 24, 2024.

The Proponent will begin the work once the quote has been awarded. With the anticipated date of award of September 26, 2024, the anticipated start date would be September 30, 2024. The Town reserves the right to cancel the Contract for all work not completed by the date of November 11, 2024.

Read RFQ 04-2024 - Sidewalk Replacements for full details  

Read RFQ 04-2024 - Sidewalk Replacements - Questions and Answers

S. Burnett & Associates Limited (SBA) is requesting that your company provide a Proposal for the milling
/ removal of existing pavement and resurfacing of three (3) existing municipal roadway and laneway areas
within the Town of Shelburne. The following information is attached for your review:

• General Terms and Conditions
• Description of Works
• Schedule of Unit Prices
• Form of Proposal
• Appendix A: Figure

Please review the attached information and provide your bid on the form titled “Schedule of Unit Prices”. Also, include your contact information and signature on the “Form of Proposal” addressed to Carey Holmes at the Town of Shelburne, cholmes@shelburne.ca. Proposals will be accepted until 3:00 p.m. Eastern Time (local time) on Tuesday, September 10, 2024.

All inquiries shall be submitted in writing prior to 5:00 p.m. on Tuesday, September 3, 2024, and will be replied to bidders Thursday, September 5, 2024. Enquiries are to be directed to Blake Aram, Civil Engineer, at: blake.aram@sbaengineering.com.

Due to the amount of proposed resurfacing locations within the community, a non‐mandatory, but highly
advisable, pre‐proposal Contractor’s site visit is recommended. During the site visit all Contractors may
conduct a general review of the proposed work to be undertaken. The site visit is scheduled for Thursday,
August 29, 2024, at 9:00 a.m. Eastern Time (local time) and will begin at the back parking lot of the
municipal offices located at 203 Main Street East, Shelburne, Ontario. All participating Contractors must
sign‐in with the municipal engineer prior to the site visit.

Read RFP 10-2024 - Hot Mix Asphalt Resurfacing of Municipal Roads & Laneways 2024

SP Group for the Town of Shelburne is seeking Landscape Works for the Natasha Paterson Memorial Park.

Description of Work:
To supply all labour, equipment, and materials for the installation of an asphalt trail, playground
concrete curbing, concrete bench pads, excavation and drainage of playground area, fine
grading, tree installation and seed.

All inquiries regarding this Contract shall be made directly to the town contact, Will Thomson, via email, wthomson@shelburne.ca or office phone, 519 925 2600 ext 258 by 4:30pm on August 28, 2024.

Digital submission in PDF format submitted to the Town via email. Submissions to be made to Carey Holmes, Treasurer: treasurer@shelburne.ca by September 09, 2024 at 2:00pm.

RFP 09-2024 – Natasha Paterson Memorial Park – Landscape Works for full details 

Read the Question and Answers to RFP 09-2024 – Natasha Paterson Memorial Park – Landscape Works 

Read RFP 09-2024 - Natasha Paterson Memorial Park - Landscape Works - Addendum #2

GSP Group for the Town of Shelburne is seeking a qualified firm to design, supply and install one barrier-free playground and safety surfacing, preferably by the end of June 2025; however, should lead times impede feasibility of the preferred timeline, the bidder shall indicate their proposed completion date for consideration during the evaluation period.

All inquiries regarding this Contract shall be made directly to the town contact, Will Thomson, via email, wthomson@shelburne.ca or office phone, 519 925 2600 ext 258 by 4:30pm on August 28, 2024.

Digital submission in PDF format submitted to the Town via email. Submissions to be made to Carey Holmes, Treasurer: treasurer@shelburne.ca by September 06, 2024 at 2:00pm.

Read  RFP 08-2024 – Natasha Paterson Memorial Park – Playground for full details

S. Burnett & Associates Limited (SBA) is requesting that your company provide a Quotation for the asphalt
surfacing of park trails at four (4) locations and the construction of proposed park trails at KTH Park within
the Town of Shelburne. The following information is attached for your review:

• General Terms and Conditions
• Description of Works
• Schedule of Unit Prices
• Form of Proposal
• Appendix A: Drawings

Please review the information and provide your bid on the form titled “Schedule of Unit Prices”.
Also, include your contact information and signature on the “Form of Quotation” addressed to
Carey Holmes at the Town of Shelburne, cholmes@shelburne.ca. Proposals will be accepted until
3:00 p.m. Eastern Time on Thursday, September 5, 2024.

All inquiries shall be submitted in writing prior to 5:00 p.m. on Thursday, August 29, 2024, and will be
replied to bidders Tuesday, September 3, 2024. Enquiries are to be directed to Blake Aram, Civil Engineer,
at: blake.aram@sbaengineering.com

Due to the number of proposed construction locations within the Town, a non‐mandatory, but highly
advisable, pre‐quotation Contractor’s site visit is recommended. During the site visit all Contractors may
conduct a general review of the proposed work to be undertaken. The site visit is scheduled for
Tuesday, August 27, 2024, at 10:00 a.m. Eastern Time and will begin at the back parking lot of the
municipal offices located at 203 Main Street East, Shelburne, Ontario. All participating Contractors must
sign‐in with the municipal engineer prior to the site visit.

Read RFQ 03‐2024 - 2024 Asphalt Surfacing of Park Trails for full details. 

Read RFQ 03-2024: Park Trail Surfacing, Addendum #1

S. Burnett & Associates Limited (SBA) is requesting that your company provide a Quotation for the construction of a concrete pier foundation and floor slab for a pre‐selected shade shelter (by others) at Greenwood Park within the Town of Shelburne. The following information is attached for your review:

• General Terms and Conditions
• Description of Works
• Schedule of Unit Prices
• Form of Quotation
• Appendix A: Contract Drawings
• Appendix B: Sun Shade Co. Drawings

Please review the attached information and provide your bid on the form titled “Schedule of Unit Prices”. Also, include your contact information and signature on the “Form of Quotation” addressed to Carey Holmes at the Town of Shelburne, cholmes@shelburne.ca. Quotations will be accepted until 3:00 p.m. (local time) on July 11, 2024.

All inquiries shall be submitted in writing prior to 5:00 p.m., on Friday, July 5, 2024, and will be replied to bidders Monday, July 8, 2024. Enquiries are to be directed to Connor Messner Civil Engineer, at: connor.messner@sbaengineering.com

Read RFQ 02-2024 - Greenwood Park Shade Shelter Project for full details.

S. Burnett & Associates Limited (SBA) is requesting that your company provide a Quotation for the
construction of a concrete slab within the existing pavilion located at Fiddle Park within the Town of
Shelburne. The following information is attached for your review:

• General Terms and Conditions
• Description of Works
• Schedule of Unit Prices
• Form of Quotation
• Appendix A: Contract Drawing C1

Please review the attached information and provide your bid on the form titled “Schedule of Unit Prices”.

Also, include your contact information and signature on the “Form of Quotation” addressed to
Carey Holmes at the Town of Shelburne, cholmes@shelburne.ca. Quotations will be accepted until
3:00 p.m. (local time) on April 23, 2024.

All inquiries shall be submitted in writing prior to 5:00 p.m., on Thursday, April 11, 2024, and will be
replied to bidders Monday, April 15, 2024. Enquiries are to be directed to Blake Aram, Civil Engineer, at:
blake.aram@sbaengineering.com

For full details visit RFQ 01-2024 - Fiddle Park Pavilion Slab - SBA File No.: M24005

Addendum # 1 Fiddle Park Pavilion Slab 

Addendum # 2 Fiddle Park Pavilion Slab - SBA File No.:M24005

Addendum # 3 M24005 - Fiddle Park Pavilion Slab

The Corporation of the Town of Shelburne is inviting proposals for the supply of two (2) new commercial zero-turn mowers, one (1) side discharge mower and one (1) rear discharge mower, as specified herein. The units offered must be a current model with the latest standard features available in the manufacturer’s design.

All Unit Bid Prices are to include the following two (2) new 2024-year commercial zero-turn mowers as specified herein in full conformity with the Town’s specifications and applicable H.S.T. (13 %).

Request for Proposal submissions must include Schedule A, Schedule B and Request for Proposal Form.

Request for Proposal submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 06-2024 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; April 02, 2024.

Late bids will not be accepted.

For full details read RFP 06-2024 - Supply of Two Zero-Turn Mowers

The Corporation of the Town of Shelburne is currently requesting submissions from qualified respondents to provide end of winter street sweeping services on various roads and parking lots within the Town of Shelburne.

Request for Proposal to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 05-2024 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; March 22, 2024.

Late bids will not be accepted.

For full details read RFP 05-2024 - Street Sweeping Services

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new recreational trail utility vehicle RTV/UTV as specified herein.

This unit will be used for year-round operations. The unit offered must be a current model with the latest standard features available in the manufacturer’s design.

All Unit Bid Prices are to include the following new 2024-year recreational trail utility vehicle RTV/UTV as specified herein in full conformity with the Town’s specifications and Applicable H.S.T. (13 %).

Request for Proposal submissions must include Schedule A, Schedule B and Request for Proposal Form.

Request for Proposal submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 04-2024 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; March 01, 2024.

Late bids will not be accepted.

For full details read RFP 04-2024 – Supply of Utility Vehicle RTV UTV

The Corporation of the Town of Shelburne is inviting proposals for the supply of two (2) 2024 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab with the gross vehicle weight rating (GVWR) ranges from 8,501-10,000 lbs. (3,856-4,536 kg).

Examples of vehicles in the Heavy Duty class include selected Ford F-250 trucks, Dodge Ram 2500, Chevrolet Silverado 2500, or GMC Sierra 2500.

The units offered must be a current model with the latest standard features available in the manufacturer’s design.

Request for Proposal submissions must include Schedule A, Schedule B and Request for Proposal Form.

Request for Proposal submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 03-2024 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; March 01, 2024.

Late bids will not be accepted.

For full details read RFP 03-2024 – Supply of Two Pickup Trucks

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new multi-purpose sidewalk tractor as specified herein.

This unit will be used for year-round operations. The unit offered must be a current model with the latest standard features available in the manufacturer’s design. 

Request for Proposal submissions must include Schedule A, B and Request for Proposal Form. Request for Proposal to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 02-2024 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday March 01, 2024. Late bids will not be accepted.

For full details read RFP 02-2024 – Supply of New Sidewalk Tractor 

The Corporation of the Town of Shelburne is inviting proposals for Walter's Creek Park landscape works. 

Description of work entails: To supply all labour, equipment, and materials for the installation of concrete sidewalk,playground concrete curbing, concrete playground ramp, excavation and drainage of playground area, installation of new swings, fine grading, and seed.

Proposals are to be addressed by email to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 01-2024 Submission.

Proposal submissions must include:

• Completed Bid Form - Unit Price and Unit Price Form.
• Company Profile including Certifications and Accreditations along with relevant experience.
• References of similar projects from previous/existing Vendors.
• Copy of Contractor’s current Insurance Certificates and WSIB Clearance Certificate.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday February 23, 2024.

Late bids will not be accepted.

For full details read RFP 01-2024 - Walter's Creek Park - Landscape Works

Addendum #1 - Questions and Answers

Addendum #2 - Questions and Answers Revised

The Town of Shelburne invites bids for surplus equipment -  2003 Dodge Ram Pick Up Truck. Please use the sealed bid form and place in a sealed envelop and deliver to Will Thomson, Manager of Operations, Parks and Facilities no later than January 31, 2024 at 3:00pm. 

Please see Surplus Asset Disposal  - 2003 Dodge Ram Pick Up Truck

The Town of Shelburne invites bids for surplus equipment -  2006 Ford F-150 Pick Up Truck. Please use the sealed bid form and place in a sealed envelop and deliver to Will Thomson, Manager of Operations, Parks and Facilities no later than January 31, 2024 at 3:00pm. 

Please see Surplus Asset Disposal  - 2006 Ford F-150 Pick Up Truck

 

The Town of Shelburne invites bids for surplus equipment -  2012 Ford F-150 Pick Up Truck. Please use the sealed bid form and place in a sealed envelop and deliver to Will Thomson, Manager of Operations, Parks and Facilities no later than January 31, 2024 at 3:00pm. 

Please see Surplus Asset Disposal  - 2012 Ford F-450 Pick Up Truck

 

The Corporation of the Town of Shelburne is inviting proposals for the Supply of Snowplow Truck and Equipment.

Request for Proposal submissions must include Schedule A, B, C and Request for Proposal Form.

Request for Proposal to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 06-2023 Submission.

Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday January 12, 2024.

Late bids will not be accepted.

For full details read RFP 06-2023 - Supply of Snowplow Truck and Equipment

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) 2024 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab or Double Cab with the gross vehicle weight rating (GVWR) ranges from 8,501-10,000 lbs. (3,856-4,536 kg).

Examples of vehicles in the Heavy Duty class include selected Ford F-250 trucks, Dodge Ram 2500, Chevrolet Silverado 2500, or GMC Sierra 2500.

For full details read RFP 05-2023 - Supply of Parks Pick Up Truck
See addendum # 1 for RFP 05-2023 - Supply of Parks Pick Up Truck

The Town of Shelburne is seeking a qualified firm to design, supply and install one play structure
and safety surfacing, preferably by the end of June 2024; however, should lead times impede
feasibility of the preferred timeline, the bidder shall indicate their proposed completion date for
consideration during the evaluation period.
For full details read RFP 04-2023 - Walter's Creek Park

The Town of Shelburne invites quotations for the supply and planting of 24 boulevard tree replacements. There are various boulevard locations on streets within the Town of Shelburne. Areas are marked for planting and Town Staff will be available for guidance and walk throughs (specific locations listed in Schedule A). Contractors are responsible for obtaining utility locates prior to planting.

This project, if accepted, is proposed to be completed by November 30, 2023. There is a potential for increasing the number of trees planted based upon budget considerations and the final quoted cost accepted per tree. Quotations will be received until 3:00 pm Friday September 22, 2023.

For full details read RFQ 05-2023 - Supply of Boulevard Tree Replacements

The Town of Shelburne invites quotation for the removal and replacement of existing damaged sidewalks throughout the Town. The scope of the rehabilitation work is listed in detail on Schedule A. All labour, materials, delivery costs, and related traffic control must be stated clearly on Schedule A. Quotations will be received until 3:00 pm, September 07, 2023.
For full details read RFQ 04-2023 - Sidewalk Replacements

The Town of Shelburne invites quotations for the supply of Winter Maintenance Sand and will schedule the works with the successful bidder on Friday September 08, 2023.
Request for Quotations for the supply of Winter Maintenance Sand including hauling, blending and placing of approximately 1,900 tonne to the Shelburne Public Works Sand Shed.
For full details read RFQ03-2023 - Winter Maintenance Sand 

The Town of Shelburne invites bids for surplus equipment - Zero Turn Mower. Please use the sealed bid form and place in a sealed envelop and deliver to Will Thomson, Manager of Operations, Parks and Facilities no later than May 31, 2023 at 3:00pm. 

Please see Surplus Asset Disposal - Sealed Bid Form - Zero Turn Mower

The Town of Shelburne invites quotations for the installation of a 5ft x 720ft galvanized chain link fence at Hyland Park.

Complete information is available at RFQ 02-2023 - Chain Link Fence at Hyland Park and on MERX

Please see Addendum #1 RFQ 02-2023 - Chain Link Fence at Hyland Park

Please see Addendum #2 RFQ 02-2023 - Chain Link Fence at Hyland Park

This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit proposals to supply and install the required Breathing Air Compressor, Fill Station, Cascade system and components to support The Shelburne & District Fire Department (the “Purchaser”). 

The successful Proponent will be required to provide the System to meet the requirements as further described in Part 2 - The Deliverables (the “Deliverables") and Appendix F – Technical Specifications

Complete information is available at RFP 2023-01-SDFD Compressed Breathing Air System

Please see revision for RFP 2023-01-SDFD Compressed Breathing Air System Revision.  Revisions are highlighted on pages 43, 50 & 51 of the Revision document.

The Corporation of the Town of Shelburne is inviting proposals for the supply of:
- two (2) 2023 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Trucks with Crew Cab or Double Cab with the gross vehicle weight rating (GVWR) ranges from 8,501-10,000 lbs. (3,856-4,536 kg).
- one (1) 2023 Compact SUV/Crossover.

Complete information is available at RFP 03-2023 - Pickup Trucks and Compact SUV and on MERX

The Town of Shelburne invites quotations for installation of a pathway at Greenwood Park. The pathway will lead users of the park from the park washroom to the newly installed splash pad. The pathway will be within the minimum requirements of the Accessibility Ontarians Disability Act (AODA) with an asphalted surface.

Complete information is available at RFQ 01-2023 – Pathway Greenwood Park and on MERX

Please see addendum # 1 for RFQ 01-2023 – Pathway Greenwood Park 

The Corporation of the Town of Shelburne is currently requesting submissions from qualified respondents to provide end of winter street sweeping services on various roads and parking lots within the Town of Shelburne.

Complete information is available at RFP 01-2023 - Street Sweeping Services and on MERX

Please see addendum # 1 for RFP 01-2023 - Street Sweeping Services

The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new multi-purpose sidewalk tractor (Trackless) as specified.

Complete information is available at RFP 02-2023 - Supply of New Trackless and on MERX